ACCOUNT AND SERVICE ASSISTANT

  • Job Tracking ID: 512228-554639
  • Job Location: COLUMBIA,MD, MD
  • Job Level: Any
  • Job Type: Full-Time/Regular
  • Date Updated: July 17, 2017
  • Years of Experience: Up to 2 Years
  • Starting Date: July 3, 2017



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Job Description:

JOB SUMMARY: Support corporate accounting operations by performing a variety of task.

 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

- Get and sort all mail daily, prioritizing mail for accounting department

- Answer all Accounts Payable Questions

- File all documents arising within this job duties; including paid bills and invoices

- Receive signed vendor, miscellaneous and trucking invoices & checks

  • Review all checks to ensure signature and stamped "paid"
  • File paid vendor invoices within binder
  • Prepare all checks for mail

- Compile monthly tally for invoicing

- Enter invoices into proprietary ERP program as well as Quickbooks data base

- Coordinate with representatives at multiple facilities and ensure all proper paperwork has been received daily

- Answer phone calls, and transfer to proper extensions

- Run reports to track open orders and ensure all products sold have been invoiced

- Keep track of customer payment aging reports, and call on accounts with overdue payments

 

 

Experience and Skills:

MINIMUM QUALIFICATIONS:

- Minimum 1 years of Accounting experience

- Knowledge Quickbooks software is a large benefit

- Competency in Microsoft applications including Word, Excel and Outlook

- Experience in fast pace corporate office environment

 

EDUCATION: 4 year degree in accounting

 

KNOWLEDGE, SKILLS, AND ABILITIES:

- Ability to work well in a team environment

- Rapid mental math skills

- Able to work in a diverse environment

- Able to maintain strict organization, digitally and physically